Are you planning to join an engineering college through COMEDK 2025? Before you can choose your college or course, you must complete the most important step—document verification. Many students rush through this step and make small mistakes. These mistakes can lead to rejection and end your chances of getting a seat.
COMEDK document verification is simple if you follow all the rules. You don’t need to visit any center. You just have to upload scanned copies of your documents on the official website. But you must upload the right files in the correct format and size. If the image is unclear or cropped, it will be rejected.
This guide will help you understand everything about the COMEDK 2025 document verification process. You will learn what documents are needed, how to upload them, and what to avoid. Read this carefully so you don’t miss your chance at a top engineering seat.
COMEDK Document Verification
COMEDK document verification is the first step in the counselling process. Students must upload all the required documents to the COMEDK website. These documents prove your identity, academic qualifications, category (if applicable), and eligibility.
After uploading, the COMEDK team will check each document. If everything is correct, you can go ahead with the choice-filling and seat allotment. If your documents are rejected, you cannot continue in the process.
Documents Required for COMEDK Counselling 2025
The document verification process is an essential part of COMEDK counselling. For the COMEDK 2025 counselling, candidates are required to upload various documents for verification. This step is crucial as incorrect or incomplete documents can lead to the rejection of the application. Below is a detailed breakdown of the documents required for both Engineering and Architecture seats, including General Merit and Kalyana Karnataka Region (KKR) seats.
Documents to Upload for General Merit Seat – Engineering
The following table outlines the mandatory documents that candidates must upload for General Merit seats in Engineering:
| Document Type | Details |
| 1. Candidate Original ID Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof as declared in the application form. |
| 2. Date of Birth Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof. Alternatively, you may upload a 10th Marks Card or Birth Certificate. |
| 3. PUC/12th Marks Card | Ensure the entire marks card is visible. Do not crop the top or bottom of the marks card. All information, including QR code (if available), must be clear and scannable. |
| 4. Admit Card/Hall Ticket | If available, upload the admit card for the 12th/2nd PUC examination. If not available, upload a written note with details like Roll Number, School Number, and Admit Card ID. |
| 5. COMEDK Admit Card | Upload the COMEDK admit card for the exam. |
| 6. Improvement or Supplementary Marksheet | If applicable, upload the supplementary or improvement marksheet. |
| 7. SC/ST/OBC Certificate | Only applicable if you have scored between 40%-45% in 12th grade/2nd PUC and are a Karnataka domicile. |
| 8. Domicile Certificate | If applicable, candidates claiming SC/ST/OBC category must upload a Karnataka Domicile Certificate. |
Documents to Upload for Kalyana Karnataka Region (KKR) Seat – Engineering
In addition to the documents required for General Merit seats, candidates who are claiming a seat in the Kalyana Karnataka Region (KKR) must upload the following additional documents:
| Document Type | Details |
| 1. Candidate Original ID Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof as declared in the application form. |
| 2. Date of Birth Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof. Alternatively, you may upload a 10th Marks Card or Birth Certificate. |
| 3. PUC/12th Marks Card | Ensure the entire marks card is visible. Do not crop the top or bottom of the marks card. All information, including QR code (if available), must be clear and scannable. |
| 4. Admit Card/Hall Ticket | If available, upload the admit card for the 12th/2nd PUC examination. If not available, upload a written note with details like Roll Number, School Number, and Admit Card ID. |
| 5. COMEDK Admit Card | Upload the COMEDK admit card for the exam. |
| 6. Improvement or Supplementary Marksheet | If applicable, upload the supplementary or improvement marksheet. |
| 7. Kalyana Karnataka Region (HK region) Certificate | Candidates claiming KKR seats must upload the KKR certificate issued by the Assistant Commissioner of the Revenue Sub-Division. This certificate should be in the name of the candidate. |
| 8. SC/ST/OBC Certificate | Only applicable if you have scored between 40%-45% in 12th grade/2nd PUC and are a Karnataka domicile. |
| 9. Karnataka Domicile Certificate | Candidates claiming KKR seats need to upload a Karnataka Domicile Certificate issued by a Revenue authority not below the rank of Tahsildar. |
Note:
- Candidates from Karnataka who have scored between 40%-45% aggregate marks in their qualifying exam need to upload SC/ST/OBC certificates and Karnataka Domicile Certificate to claim lower eligibility. However, there is no seat reservation in COMEDK for SC/ST/OBC categories. The State Government is responsible for providing reservation within the transferred seats.
- Candidates claiming a KKR seat need to upload both the KKR (HK region) certificate and Karnataka Domicile Certificate.
Documents Required for Upload for Online Verification – Architecture
For candidates applying to Architecture seats in COMEDK, the following documents are required based on the type of seat—General Merit or KKR (HK region) seat.
Documents to Upload for General Merit Seat – Architecture
| Document Type | Details |
| 1. Candidate Original ID Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof as declared in the application form. |
| 2. Date of Birth Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof. Alternatively, you may upload a 10th Marks Card or Birth Certificate. |
| 3. Candidate Photo and Signature | A clear photograph of the candidate and a signature. |
| 4. Signature of Parent/Guardian | A clear signature of the parent or guardian. |
| 5. PUC/12th Marks Card | Ensure the entire marks card is visible. Do not crop the top or bottom of the marks card. All information, including QR code (if available), must be clear and scannable. |
| 6. Admit Card/Hall Ticket | If available, upload the admit card for the 12th/2nd PUC examination. If not available, upload a written note with details like Roll Number, School Number, and Admit Card ID. |
| 7. Improvement or Supplementary Marksheet | If applicable, upload the supplementary or improvement marksheet. |
| 8. NATA 2024 Score Card or JEE 2024 Score Card | Upload the NATA 2024 score card or JEE 2024 score card, whichever is applicable. |
Documents to Upload for Kalyana Karnataka Region (KKR) Seat – Architecture
In addition to the documents required for General Merit seats, candidates who are applying for a Kalyana Karnataka Region (KKR) seat must upload the following additional documents:
| Document Type | Details |
| 1. Candidate Original ID Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof as declared in the application form. |
| 2. Date of Birth Proof | PAN Card, Passport, Voter ID, Driving License, or any other Government ID proof. Alternatively, you may upload a 10th Marks Card or Birth Certificate. |
| 3. Candidate Photo and Signature | A clear photograph of the candidate and a signature. |
| 4. Signature of Parent/Guardian | A clear signature of the parent or guardian. |
| 5. PUC/12th Marks Card | Ensure the entire marks card is visible. Do not crop the top or bottom of the marks card. All information, including QR code (if available), must be clear and scannable. |
| 6. Admit Card/Hall Ticket | If available, upload the admit card for the 12th/2nd PUC examination. If not available, upload a written note with details like Roll Number, School Number, and Admit Card ID. |
| 7. Improvement or Supplementary Marksheet | If applicable, upload the supplementary or improvement marksheet. |
| 8. NATA 2024 Score Card or JEE 2024 Score Card | Upload the NATA 2024 score card or JEE 2024 score card, whichever is applicable. |
| 9. Kalyana Karnataka Region (HK region) Certificate | Candidates claiming KKR seats must upload the KKR certificate issued by the Assistant Commissioner of the Revenue Sub-Division. This certificate should be in the name of the candidate. |
| 10. Karnataka Domicile Certificate | Candidates claiming KKR seats must upload the Karnataka Domicile Certificate, issued by a Revenue authority not below the rank of Tahsildar. |
Candidates Interested in Both Engineering and Architecture
Some candidates may be interested in both Engineering and Architecture courses. For such candidates, there are specific guidelines:
- If a candidate selects an Engineering seat in the first round, they can also be allotted a seat in the first round of Architecture. However, if they select an Architecture seat, their earlier selected Engineering seat will automatically be canceled and added to the second-round seat matrix.
- If a candidate does not select an Engineering seat in the first round, they can attend the Architecture counselling and select a seat. If they later select an Engineering seat in the second round, their earlier selected Architecture seat will be canceled and added to the second-round Architecture seat matrix.
- Candidates can refer to the Counselling Process Document for more details on the procedure, terms, and conditions.
- Candidates should regularly check the COMEDK website for updates on the counselling process and seat availability.
Step-by-Step COMEDK Document Upload Process
The COMEDK UGET 2024 counselling process will be conducted online, and candidates must follow a series of steps to ensure a smooth registration, document upload, and seat allocation. The counselling process is divided into three rounds, with specific steps and guidelines to follow. The following is a detailed explanation of the step-by-step process, highlighting the registration, payment, and document upload procedure for candidates.
| Step | Action | Details |
| Step 1A | Login to Application | Use the application number and password. |
| Step 1B | Click on Counselling Registration | Navigate to the registration tab after logging in. |
| Step 1C | Verify Details and Pay Registration Fee | Pay Rs. 2000/- registration fee (non-refundable). |
| Step 1D | Complete Payment Process | Ensure the payment status is “Successful”. |
| Step 1E | Re-login and Verify Payment | Ensure payment is marked as “Successful” in the portal. |
| Step 1F | Click on Document Upload | Access the document upload tab once payment is complete. |
| Step 1G | Upload Required Documents | Upload clear, legible documents in JPG, JPEG, or PDF format. |
| Step 1H | Recheck Uploaded Documents | Ensure all documents are clear and readable. |
| Step 1I | Submit Document Upload Form | Finalize the upload; no changes allowed after submission. |
| Step 1J | Check Verification Status | Monitor document status through email and portal. |
Step 1: Registration, Payment of Fee, and Document Upload for Counselling
Step 1A: Login to Application
- The first step in the COMEDK counselling process is to log into the applicant’s account using the Application Number and Password. These credentials are provided after the completion of the COMEDK UGET application process.
- Once logged in, candidates will have access to the Counselling Registration tab. This is the entry point for the counselling registration.
Step 1B: Click on “Counselling Registration” Tab
- After logging in, click on the “Counselling Registration” tab on the dashboard.
- This will take you to the registration page where you will be required to fill out necessary details such as personal information, eligibility, and preferred choices for engineering courses.
Step 1C: Verify Details and Pay Registration Fee
- Candidates must verify their personal and academic details before proceeding with the payment.
- The Registration Fee of Rs. 2000 (non-refundable) is mandatory for participation in the counselling process.
- Once you’ve verified the details, proceed with the payment. You will be redirected to the PayU payment portal to complete the transaction. Convenience fees may be added to the payment depending on the chosen payment method.
Step 1D: Complete the Payment Process
- After initiating the payment, ensure that the status shows “Successful Payment”.
- If the payment fails or is unsuccessful, candidates must re-initiate the payment by returning to Step 1A and repeating the process.
Step 1E: Re-login and Verify Payment Status
- Once the payment is successful, log in again to the Counselling Registration page.
- Confirm that the payment status is updated to “Payment Successful” and proceed to the next step.
Step 1F: Click on “Document Upload” Tab
- After registration and payment are confirmed, you will see the “Document Upload” tab. This tab will only be available once the previous steps (payment and registration) have been completed.
- Click on the Document Upload tab to start uploading the required documents.
Step 2: Document Upload Process
The document upload process is a critical step in the counselling process. Only candidates who have completed the document upload successfully will be considered for seat allocation.
Step 1G: Upload Required Documents
It is essential to use clear, legible scans of documents for upload. Photographs of documents taken with mobile phones are not accepted, as they may appear unclear and could lead to rejection.
- Document Size: The size of each document should be less than 1MB. The marks card may be uploaded in PDF format, with a file size of up to 4MB.
- Accepted Formats: Only JPG, JPEG, and PDF formats are allowed for document uploads. Ensure that you scan the documents neatly, ensuring no information is cropped.
- Special Note on QR Code: If your marks card contains a QR code, do not compress the QR code when uploading. Make sure that the QR code is clearly visible in the uploaded document.
Step 1H: Recheck the Uploaded Documents
- After uploading each document, click on the uploaded document to preview it. Ensure that the content is clear and all text is readable.
- If the document appears blurry or illegible, re-upload the document to ensure clarity.
Step 1I: Submit Document Upload Form
- Once you have uploaded all necessary documents, click on the “Submit” button to finalize the document upload process.
- Important: After submission, you will not be able to make any changes to the documents. Therefore, ensure everything is correct before submitting.
Step 1J: Document Verification Status
- After submitting the documents, regularly check your application form and registered email ID for updates on the verification status of your document upload.
You will be notified of the status:
- Document Approved: If your document is approved, you can proceed with further steps in the counselling process.
- Document Rejected: If any document is rejected, the candidate will not be eligible for further processes in that round of counselling.
Important Notes to Remember During Document Upload
Communication: All updates, instructions, and notifications regarding your application status will be sent to the email ID and mobile number registered with COMEDK. Make sure to check these frequently, as important updates regarding the counselling process will be communicated through these channels.
Document Clarity: Ensure that all documents are uploaded in high quality. Uploading unclear, blurry, or incomplete documents can result in the rejection of your application and will prevent you from proceeding in the counselling process.
Technical Specifications: Always ensure that your documents meet the technical specifications. For instance:
- Use neatly scanned documents.
- Documents should be in JPG, JPEG, or PDF format.
- Marks cards should be scanned with QR codes visible and not compressed.
No Further Modifications: Once you submit the documents, no changes can be made. Therefore, double-check everything before final submission.
Verification Status: The verification process is crucial. If your documents are approved, you will be allowed to move on to the choice filling and seat allotment stages. If rejected, you will need to correct and re-upload the required documents before proceeding.
Following these steps ensures that you complete the registration and document upload process correctly, allowing you to proceed with seat allotment during COMEDK UGET 2024 counselling.
Conclusion
Document verification is the first and most important step in COMEDK counselling. If you make a mistake here, you cannot move forward. Many students lose their chance because of unclear documents, wrong file sizes, or missing certificates. Do not let this happen to you.
Take your time to collect all the required documents. Scan them clearly. Make sure the file size and format are correct. Double-check every file before you submit it. If you are a supplementary candidate, upload your new marksheet as soon as it is available.
Check your email and the COMEDK website regularly for updates. Do not ignore messages from COMEDK. If your documents are approved, you can go ahead with choice filling and seat allotment.
Follow all steps carefully. Avoid common mistakes. This will help you move one step closer to getting a seat in a good college through COMEDK 2025.
