For students aspiring to join engineering colleges in Karnataka, COMEDK is an important step in the admission process. After completing the COMEDK UGET exam, the next major hurdle is document verification. This process ensures that all the information you provided during registration is accurate and matches the required documents. Without successful document verification, you cannot proceed to the counselling rounds where you select your preferred college and branch.
The verification process may seem straightforward, but small mistakes can lead to delays or even rejection of your documents. In this article, we will guide you through every step of the document verification process for COMEDK 2025. From understanding the required documents to knowing common reasons for rejections, we have got you covered. Following this guide will ensure that your verification goes smoothly, allowing you to focus on securing a seat in your desired college. Stay tuned to make the process hassle-free and successful.
COMEDK Document Verification
COMEDK document verification is the step after the entrance exam. In this step, students upload their documents on the COMEDK counselling portal. Officials check these documents to confirm your eligibility.
If your documents are correct, your status will show as “Document Approved.” After this, you can move to the next step—choice filling and seat allotment.
If your documents are wrong or incomplete, COMEDK will reject them. You will need to correct the issue and upload again.
COMEDK Document Verification Dates
As of now, the official document verification dates for COMEDK 2025 have not been announced. Students should visit the official website www.comedk.org regularly for updates.
Here is the full COMEDK 2025 Calendar of Events:
| DATE | DAY | EVENT |
| 03-Feb-25 2 PM | Monday | Application start date |
| 17-Feb-25 12 noon | Monday | Mock test made available online. |
| 15-Mar-25 12 noonNOW EXTENDED TO20-Mar-25 12 noonLAST DATE NOW FURTHEREXTENDED TO24-Mar-25 11 AM | SaturdayThursday Monday | Application end date |
| 11-Apr-25 3 PM | Friday | Start date to edit select fields in application form |
| 14-Apr-25 2 PM | Monday | Last date to edit select fields in application form |
| 30-Apr-25 10 PM | Wednesday | Start date to download Test Admission Ticket (TAT) |
| 10-May-25 | Saturday | Last date to download Test Admission Ticket (TAT) |
| 10-May-25 | Saturday | COMEDK UGET & Uni-GAUGE E 2025 EXAM Morning Session: 8.30 AM to 11.30 AM Afternoon Session: 1.00 PM to 4.00 PM Evening Session:5.30 PM to 8.30 PM |
| 14-May-25 11 AM | Wednesday | Publishing of Provisional Answer Keys and start date for objections |
| 16-May-25 4 PM | Friday | Last date for receiving challenges/objections to Provisional Answer Keys |
| 21-May-25 12 noon | Wednesday | Publishing of Final Answer keys |
| 24-May-25 2 PM | Saturday | Test Score cards made live |
Note: These dates can change. Always check the official website for the latest updates.
Documents Required for COMEDK Verification (2025)
COMEDK document verification is a critical process for ensuring that you meet the eligibility criteria for counselling and admission. Students must upload all the required documents to prove their identity, eligibility, and academic qualifications. The documents for verification vary depending on the category of seats you are applying for. In this section, we will discuss in detail the documents required for both General Merit (GM) seats and Kalyana Karnataka Region (KKR) seats.
For General Merit (GM) Seats
Students applying under General Merit (GM) seats need to submit the following documents:
| Document | Description | Important Notes |
| 1. Candidate ID Proof | PAN, Passport, Voter ID, Driving License, or any government-issued ID | The ID must match the details in the COMEDK application. If the details do not match, your verification may be delayed or rejected. |
| 2. Date of Birth Proof | 10th Marks Card, Birth Certificate, PAN, or Passport | The document must clearly show your date of birth. Ensure the date of birth matches the one mentioned in your COMEDK application form. |
| 3. 12th/PUC Marks Card | Full marks card (uncropped, including QR code if available) | The marks card must be board-verified. If you are a supplementary candidate, upload additional marksheets showing your compartment exam results. |
| 4. 12th Admit Card/Hall Ticket | Upload the admit card or write your Roll Number and School Number on paper if the admit card is unavailable. | The admit card or the written details will help in cross-verifying your marks card and other documents. Make sure the written information is clear and legible. |
| 5. COMEDK Admit Card | Downloaded from the official COMEDK website | This is a mandatory document for all candidates. Without this, you will not be allowed to proceed with document verification. |
| 6. Supplementary/Improvement Marksheet (if applicable) | For students who appeared for compartment exams, supplementary mark sheets are required | This document must be uploaded before Round 2 Phase 2 counselling. If you had to appear for improvement exams, the marks card must show both the previous and improvement marks. |
| 7. SC/ST/OBC Certificate (if applicable) | Only for Karnataka domicile students scoring 40-45% in 12th | This certificate provides eligibility relaxation but does not offer any seat reservation. It must be issued by the competent authority. |
| 8. Karnataka Domicile Certificate (if applicable) | Issued by Revenue Authority (Tahsildar or above) | The domicile certificate is required only if you are claiming SC/ST/OBC relaxation based on your Karnataka domicile. |
Key Points for GM Seat Documents:
- Ensure all documents are scanned clearly and are not cropped.
- The name, date of birth, and other details should match exactly with your COMEDK application details.
- Supplementary students must upload the supplementary marksheet before Phase 2 of Round 2.
For Kalyana Karnataka Region (KKR) Seats
In addition to the documents required for General Merit seats, students applying for Kalyana Karnataka Region (KKR) seats must submit the following additional documents:
| Document | Description | Important Notes |
| 7. KKR (HK Region) Certificate | Issued by Assistant Commissioner (Revenue Sub-Division) | The certificate must be in the candidate’s name. This certificate proves that you are from the Kalyana Karnataka Region (formerly Hyderabad-Karnataka region). |
| 8. Karnataka Domicile Certificate | Issued by Tahsildar or higher authority | This certificate is mandatory for students claiming KKR seats. It proves that you are a Karnataka resident and eligible for regional seat allocation. |
| 9. SC/ST/OBC Certificate (if applicable) | Only for Karnataka students with 40-45% in 12th | Just like for GM seats, this certificate must be submitted if you are claiming relaxation under SC/ST/OBC categories. It provides eligibility but no reservation. |
Key Points for KKR Seat Documents:
- Ensure that the KKR certificate is issued by an Assistant Commissioner and is in your name.
- If you are claiming KKR seats, the Karnataka Domicile Certificate must also be uploaded.
- The SC/ST/OBC certificate applies to the same eligibility rules as GM seats.
Step-by-Step Document Upload Process
The document upload process for COMEDK counselling is a crucial step in securing a seat. Here’s a detailed guide on how to upload your documents correctly and the steps to take in case of errors.
Step 1: Log in to the COMEDK Counselling Portal
Start by logging in to the COMEDK counselling portal using your credentials. This portal will allow you to upload your documents, check verification statuses, and proceed with seat selection.
Step 2: Upload Documents
Ensure that you upload clear and uncropped scans of all required documents. The most important document is the marks card, which must be legible and unaltered. Make sure to follow the naming conventions for each document, such as “PAN_CandidateName” or “MarksCard_CandidateName,” to avoid issues with document identification.
Step 3: Submit for Verification
Once you’ve uploaded the necessary documents, submit them for verification. The system will update the status to “Under Verification.” This means your documents are being reviewed by the COMEDK authorities.
Step 4: Check Verification Status
- If your documents are approved, the status will change to “Document Approved,” and you can proceed with choice filling for seat selection.
- If your documents are rejected, you will need to address the issues and re-upload the corrected documents. The system will notify you of the specific reasons for rejection.
Common Reasons for COMEDK Document Rejection & Solutions
| Issue | Solution |
| Blurry/Unreadable Uploads | Rescan your documents in high resolution (at least 300 DPI) to ensure clarity and legibility. |
| Cropped Marks Card | Ensure that you upload the full document, including the QR code and all edges of the marks card. |
| Mismatched Name/Details | Double-check your name and details to ensure they match what is mentioned in your COMEDK application. Any discrepancy may result in rejection. |
| Missing KKR/Domicile Certificate | Re-upload the correct government-issued certificate if you are claiming domicile or KKR (Karnataka Resident) status. |
By following these steps and addressing any issues promptly, you can successfully complete the document upload process for COMEDK counselling.
COMEDK Counselling Process
The COMEDK counselling process is an essential step for candidates who wish to secure a seat in undergraduate engineering courses at participating colleges. The counselling is done in multiple rounds and involves various steps, including document verification, seat selection, and payment. Here is an overview of the COMEDK counselling process and the important steps involved.
Eligibility to Attend Counselling
To attend the COMEDK counselling, candidates must meet certain eligibility criteria:
- COMEDK Rank Card: Candidates must have a valid COMEDK Engineering Entrance Exam rank card for the year.
- Educational Qualifications: Candidates must have passed the 12th standard or an equivalent examination with at least 45% marks in aggregate in subjects such as Physics, Mathematics, and any one of Chemistry, Biotechnology, Biology, Electronics, or Computer Science. For candidates belonging to SC, ST, and OBC categories of Karnataka, the required percentage is 40%.
- Mandatory Documents: Candidates must bring all necessary original documents to prove their eligibility. These include the 12th marksheet, COMEDK rank card, identity proof, and category certificates, if applicable. Supplementary candidates can only attend Round 2 of counselling, provided they meet other eligibility requirements and bring all necessary original documents.
Counselling Process for Round 1
Round 1 of the counselling process involves seat selection and payment. Here’s how the process works for different scenarios: For Candidates Who Select a Seat and Do Not Wish to Cancel/Upgrade:
- Step 1: Attend the counselling as per the schedule provided by COMEDK.
- Step 2: A verification officer will verify your documents to ensure you meet the eligibility criteria.
- Step 3: After successful verification, select a seat based on availability and pay Rs 55,000/- at the counselling venue.
- Step 4: If you do not wish to upgrade or cancel your seat, report to the allotted college before the date mentioned in the allotment letter.
For Candidates Who Select a Seat and Wish to Upgrade in Round 2:
- Step 1: Attend the counselling as scheduled.
- Step 2: A verification officer will verify your documents.
- Step 3: Select a seat and pay Rs 55,000/- at the venue.
- Step 4: Attend Round 2 to check for possible upgrades to a new college or course. You will have the option to retain your Round 1 seat or opt for a new college/course.
For Candidates Who Select a Seat and Wish to Cancel in Round 1:
- Step 1: Attend counselling as scheduled.
- Step 2: A verification officer will verify your documents.
- Step 3: Select a seat and pay Rs 55,000/- at the venue.
- Step 4: If you decide to cancel your seat, submit a surrender form online during the designated period. The surrender dates will be announced later.
Seat Selection Categories in Round 1
Candidates who select a seat in Round 1 will have specific options for upgrading or surrendering their seat in Round 2 based on their category. For instance:
- HKR Seat: If a candidate selects an HKR (Home-Karnataka Reserved) seat, they can only choose an HKR seat in Round 2.
- GM Seat: Candidates who select a General Merit (GM) seat in Round 1 can opt for any seat in Round 2, including HKR, GM, Christian, or Tulu seats.
Counselling Process for Round 2
Round 2 is primarily for candidates who have not attended Round 1 or those who wish to make changes to their Round 1 seat selection. The process is similar to Round 1, but there are specific steps for candidates who wish to upgrade, cancel, or select a new seat.
For Candidates Who Have Not Attended Round 1 or Have Not Taken a Seat:
- Step 1: Attend the counselling as per the schedule.
- Step 2: Verification of documents by the officer.
- Step 3: Select a seat based on availability and pay Rs 55,000/- at the venue.
For Candidates Who Have Cancelled or Surrendered Their Seat in Round 1:
- Step 1: Attend the counselling as per the schedule.
- Step 2: Verification of documents.
- Step 3: Pay Rs 5,000/- as administrative charges (if selecting a new seat) or choose not to select a seat.
For Candidates Who Wish to Upgrade in Round 2:
- Step 1: Attend counseling and get your documents verified.
- Step 2: Select a seat as per availability.
- Step 3: Report to the college before the date mentioned in the allotment letter.
Surrender and Cancellation Process
Candidates who wish to surrender their seat have a specific process to follow:
- Step 1: Check the surrender dates on the COMEDK website.
- Step 2: Login to the application and click on the “Surrender Tab”.
- Step 3: Submit the surrender form online and take a printout of it.
- Step 4: If attending Round 2 for a new seat, bring a Demand Draft (DD) for Rs 5,000/- and the surrender form. If not selecting a seat in Round 2, send the necessary documents by speed post to the COMEDK office in Malleswaram.
Refund Policy
- For Seat Opted in Round 1: If the seat is surrendered, a refund of Rs 50,000/- will be processed, as per the surrender policy.
- For Seat Retained in Round 2: No refund will be issued if the seat is opted or retained in Round 2.
By following these guidelines, candidates can ensure a smooth and successful participation in the COMEDK counselling process. The key to success lies in timely document submission, accurate seat selection, and adherence to all deadlines and rules set by COMEDK.
Conclusion
COMEDK document verification is a crucial step in the admission process. It ensures that all the details you provided are accurate and that you are eligible for counselling. By following the guidelines carefully and uploading clear, correct documents, you can avoid common mistakes that lead to rejections. This will save you time and stress, allowing you to focus on choosing the best college and course for your future.
Remember to check the official COMEDK website regularly for any updates on dates or changes in requirements. Be proactive and double-check your documents before submission. Once your documents are approved, you will move forward in the counselling process and get one step closer to securing your seat.
By staying organized and prepared, you can make the document verification process as smooth as possible. Best of luck in your COMEDK journey, and make sure to follow these steps to increase your chances of success.
