The VIT Engineering Entrance Examination (VITEEE) is an entrance exam conducted by Vellore Institute of Technology (VIT) for admission to undergraduate engineering courses. It’s one of the most popular engineering entrance exams in India and is known for its rigorous selection process and high standards. For candidates who qualify the VITEEE, the next critical step is participating in the VITEEE counselling process.
Understanding the various fees associated with VITEEE counselling is crucial for candidates. These fees play a significant role in securing your admission to the institute, and knowing the breakdown of each fee type ensures that you won’t face any surprises.
In this article, we will provide you with a comprehensive guide to VITEEE counselling fees. We’ll explain the different types of fees, how they are paid, their refund policies, and the deadlines you must adhere to for a successful counselling experience. So, whether you are a first-time applicant or someone looking to understand the financial aspects of counselling better, this guide will help you navigate through it all.
Types of VITEEE Counselling Fees
The VITEEE counselling process is a multi-step procedure that requires candidates to pay various fees at different stages. These fees are necessary to complete the counselling and ensure the candidate’s participation in the seat allocation process. Some of these fees are refundable, while others are non-refundable but adjusted in the academic fees upon joining the institute.
Counselling Fee
The counselling fee for VITEEE 2024 is Rs. 5900, which is a mandatory fee for all candidates attending the counselling process. This fee is non-refundable, meaning that even if you don’t attend the counselling or decide to withdraw at any stage, you will not get this amount back.
What does the counselling fee include?
- The Rs. 5900 includes the registration fee and processing charges for your participation in the VITEEE counselling process.
- The counselling fee is a part of the overall payment structure and must be paid in advance to secure your participation.
- It’s important to note that while the counselling fee is non-refundable, the amount will be adjusted in the academic fees once you join the institute and confirm your admission.
Phase I Counselling
Candidates attending Phase I counselling must pay a Demand Draft (DD) of Rs. 50,000, drawn in favor of ‘Vellore Institute of Technology’, payable at Vellore. This DD includes Rs. 11,800 (including GST), which covers the VIT counselling fees. The rest of the amount will be adjusted in the academic fees once you join the institute.
Phase II Counselling
Candidates attending Phase II counselling (for candidates with ranks up to Rank 110000) must submit a Demand Draft (DD) of Rs. 2,00,000. This includes Rs. 11,800 (including GST) as the counselling and processing fee. Similar to Phase I, this amount is non-refundable, but it will be adjusted in the academic fees if the candidate decides to take admission.
Hostel Fee
For candidates who require hostel accommodation, the hostel fee is a separate fee that needs to be paid at the time of counselling. The fee for hostel accommodation is Rs. 1,00,000.
This fee should be paid via a separate crossed Demand Draft in favor of ‘Vellore Institute of Technology, payable at Vellore’. This fee is also non-refundable if the candidate decides not to take the accommodation. However, like the counselling fee, this amount will be adjusted in the academic fees once the candidate joins the hostel.
Counselling Registration Fee
What is the Registration Fee?
The registration fee for VITEEE counselling is Rs. 5900 for the year 2024. This fee is non-refundable, mandatory, and is paid to register for the VITEEE counselling process.
Key Features of the Registration Fee:
- It covers the initial processing charges and ensures that the candidate is registered for the counselling rounds.
- The registration fee is non-refundable, regardless of whether a candidate is allotted a seat in the counselling process or not.
- After the counselling process is completed, the registration fee is adjusted in the final tuition fee structure once the candidate joins the institute.
Seat Allotment Fee
What is the Seat Allotment Fee?
The seat allotment fee is a fee paid by candidates after the seat has been allotted to them during the counselling process. This fee secures the candidate’s seat in the course and programme they have been allotted.
What Does the Seat Allotment Fee Cover?
The seat allotment fee is part of the total tuition fees. This means that the fee is an early payment towards your academic fees and will be adjusted with the final tuition fee.
- General Seats and Management Seats: The seat allotment fee varies based on the type of seat allotted. The fee is applicable to both general and management seats.
- Non-Refundable: While the seat allotment fee will be adjusted with the total tuition fee, it is non-refundable if the candidate decides to withdraw their admission after the seat allotment.
It is important to note that VIT does not follow any reservations for categories such as SC, ST, or OBC. Therefore, all candidates, regardless of category, need to pay the same amount for the seat allotment.
Tuition Fee (Initial Payment)
The initial tuition fee payment is the first payment towards the total tuition fees after the seat allotment. This payment secures your place in the programme you have been allotted.
Refundable Conditions
Under certain conditions, the initial tuition fee may be refundable. These conditions are outlined by VIT and include cases where candidates withdraw their admission before a specified deadline.
- Withdrawal Policy: If you decide to withdraw your admission after making the initial payment, you may be eligible for a refund under specific conditions mentioned by VIT. However, the registration and processing fees are non-refundable in all cases.
- Refund Conditions: Always check the VIT guidelines for the exact details of the refundable conditions. Make sure to read the rules carefully so that you understand the timeframes and eligibility criteria for refund.
VITEEE Fee Payment Process
The VITEEE fee payment process involves both online and offline payment methods. Candidates need to ensure that they follow the prescribed payment methods to avoid errors.
Modes of Payment
Candidates can make their payments for VITEEE counselling fees using the following methods:
1) Online Payment
For the counselling fee, candidates must pay online. VIT allows payments through the following online methods:
- Debit/Credit Card: You can make payments using your debit or credit card through the VIT payment gateway.
- Net Banking: Candidates can also pay using net banking, where the payment is directly processed from the candidate’s bank account.
2) Offline Payment
For other fees, such as the initial tuition fee and hostel fees, candidates can choose offline payment. The payment should be made through a Demand Draft (DD) in favor of ‘Vellore Institute of Technology’, payable at Vellore.
Important: While the counselling fee can only be paid online, other fees can be paid via both online and offline methods, based on the guidelines issued by VIT.
Payment Deadline
It’s crucial to pay all fees before the deadline. The VITEEE counselling process is time-sensitive, and late payments can lead to serious consequences.
- Consequences of Late Payment: Late payments may lead to seat cancellation or rejection from the counselling process, so it’s important to adhere to the payment deadlines.
- Confirm Participation: Make sure to complete the payment on time to confirm your participation in the counselling process.
Late Fee Payment Consequences
Failure to make the payment within the stipulated time may have serious consequences:
- Seat Cancellation: If the payment is not made on time, your allotted seat may be cancelled, and you may not be allowed to participate in the counselling process.
- Rejection from Counselling: Missing the payment deadline may result in the rejection of your candidature from the counselling process altogether, and you may lose the opportunity to be considered for admission.
Detailed VITEEE Fee Breakdown
Counselling Registration Fee
The counselling registration fee is Rs. 5900, which is paid to register for the counselling process. This fee is non-refundable, and candidates must pay this fee to ensure that they are eligible to participate in the counselling rounds.
Seat Allotment Fee
The seat allotment fee depends on the category of the candidate. This fee is part of the total tuition fee and is non-refundable.
| Scholarship Category | Fees (after deducting scholarship) per annum in | Caution Deposit (refundable) (One time payment in) | Total Amount |
| Category 1 | 1,73,000 | 3000 | 1,76,000 |
| Category 2 | 2,32,000 | 3,000 | 2,33,000 |
| Category 3 | 3,40.000 | 3,000 | 3,43,000 |
| Category 4 | 3,65,000 | 3,000 | 3,68,000 |
| Category 5 | 3,95.000 | 3,000 | 3,98,000 |
Initial Tuition Fee Payment
The initial tuition fee is a part of the tuition fee that candidates pay after the seat is allotted. This payment is refundable under certain conditions if the candidate withdraws before a specified deadline.
Refund Policy for VITEEE Counselling Fees
Refund Eligibility
Generally, VITEEE counselling fees are non-refundable, but candidates may be eligible for a refund under certain circumstances:
Withdrawal of Admission:
If a candidate decides to withdraw their admission before final seat allotment or within a specified timeframe, they may be eligible for a refund, but only under strict conditions as outlined by VIT. Candidates must refer to the official guidelines for the exact refund policy details.
Non-refundable Components
- Counselling Registration Fee: The registration fee of Rs. 5900 is non-refundable. This fee is collected as part of the counselling process and will not be refunded under any circumstances, even if a candidate withdraws or does not attend the counselling process.
- Processing Charges: In addition to the registration fee, processing charges associated with the counselling process are also non-refundable.
Timeframe for Refunds
If a candidate is eligible for a refund under the specified conditions, the refund process typically takes a few weeks after the candidate submits the necessary documents for withdrawal or cancellation. The specific timeframe can vary, so candidates should refer to the VIT official website or contact the counselling office for exact details.
Refunds for the initial tuition fee may be processed only if the candidate has met the guidelines and deadlines set by VIT. It is important for candidates to maintain all payment receipts and withdrawal documentation to ensure that they receive their refund without issues.
VITEEE Fee Payment Schedule and Deadlines
Round 1 Counselling
The VITEEE counselling is conducted in multiple rounds. The first round, known as Round 1 Counselling, typically happens soon after the VITEEE results are announced. Candidates need to make their payments as per the deadlines provided by VIT for this round.
Payment Dates and Deadlines: Candidates attending Round 1 counselling must make the necessary payments within the stipulated time to confirm their participation. Missing the deadline for the first round can result in the cancellation of the seat or rejection from further rounds.
Round 2 Counselling
If there are still available seats after Round 1, the counselling process will continue with Round 2 Counselling. Candidates with ranks up to Rank 110000 are eligible to attend this round.
Adjustments in Deadlines: The deadlines for Round 2 may differ from those in Round 1. Candidates should closely follow the updated schedule for this round, as late payments could lead to disqualification from the counselling process.
Spot Counselling (if applicable)
In cases where seats remain unfilled after the completion of Rounds 1 and 2, Spot Counselling may be held. This is usually the final counselling round to fill remaining seats.
Payment Deadlines for Unfilled Seats: Spot counselling will have a separate set of deadlines. Candidates attending this round need to make immediate payments to secure their seat.
Important Instructions and Guidelines
Do’s and Don’ts for Fee Payment
The VITEEE counselling process requires careful attention to detail, especially when it comes to fee payment and seat allotment. To ensure a smooth experience, candidates must follow the guidelines and instructions provided by VIT closely. Below are some of the key instructions and guidelines to keep in mind during the counselling process:
Do’s:
- Ensure Correct Payment Details: One of the most crucial steps during the VITEEE counselling process is ensuring that your payment details are correct. This includes verifying the payment amount, payment method, and ensuring that all required fields are filled out accurately. Double-check your transaction details before finalizing the payment to avoid any errors. Incorrect payments could delay the processing of your application or, in some cases, lead to disqualification.
- Use the Official Payment Channels: To prevent fraudulent activities, always make your payments through the official channels provided by VIT. Payments can be made either online (via debit/credit card or net banking) or offline (via demand draft). Avoid using third-party payment services or websites, as these could lead to complications and issues in your payment status.
- Keep Transaction Receipts: After completing your payment, always save and keep a copy of your transaction receipt. The receipt acts as proof of payment and will be necessary in case of payment discrepancies or issues. It is also important to keep the email confirmation or message you receive from VIT confirming the payment.
- Follow Payment Deadlines: VITEEE counselling follows strict deadlines for payment, and adhering to these deadlines is critical. Missing payment deadlines can result in the cancellation of your seat or exclusion from further rounds of counselling. It’s important to make the payments as soon as possible to avoid any last-minute issues.
- Read Official Instructions Carefully: VIT provides detailed instructions for each step of the counselling process. Candidates should thoroughly read and understand all instructions related to payment, seat allotment, and other counselling procedures. Following these instructions will help ensure that the counselling process goes smoothly and that there are no surprises along the way.
Don’ts:
- Do Not Delay Payments: Always make sure to pay the required fees within the specified time frame. Delayed payments can lead to a missed opportunity to secure your seat in the program of your choice. Make sure you keep track of all payment deadlines, whether for the initial counselling fee, seat allotment fee, or tuition fees.
- Do Not Use Unauthorized Payment Methods: Avoid using payment methods that are not recognized by VIT, such as third-party money transfer apps or unofficial websites. Stick to the prescribed methods (online through VIT’s official payment gateway or offline via demand draft) to ensure that your payment is correctly processed.
- Do Not Forget to Update Payment Details if Required: If any changes occur after you’ve made your payment (for example, changing the mode of payment or modifying a payment detail), ensure that VIT is notified immediately. Failing to update your details might create confusion later on.
- Do Not Skip Important Documents: When attending the counselling session, make sure to carry all the necessary documents. Missing or incomplete documentation can prevent you from participating in the counselling or seat allotment process. Ensure that you have scanned copies of your original documents, payment receipts, and any other required forms ready.
Fee Payment Errors and How to Avoid Them
While paying the fees, there are certain mistakes that candidates frequently make. To avoid errors in your fee payment process, here’s a breakdown of common issues and how to avoid them:
- Incorrect Payment Amounts: One of the most common errors is entering an incorrect amount. Always check the exact fees that need to be paid, including any GST or processing charges. Refer to the official website or the instructions provided by VIT to ensure you are paying the correct amount.
- Failure to Receive Payment Confirmation: Sometimes, despite making a payment, a confirmation email or message may not be received immediately. In such cases, you should check your transaction history or contact the VIT counselling office for clarification. If you’re making a payment online, keep a screenshot or record of the payment confirmation as evidence.
- Failure to Use the Correct Mode of Payment: Candidates may sometimes use the wrong payment method. For example, paying for an online counselling fee using an offline method, or vice versa. Always follow the specific instructions provided for each type of fee, whether it’s an online or offline payment. Failing to do so may result in the non-acceptance of your payment.
- Payment Through Unauthorized Websites: Be cautious about payment websites that claim to process your fees. Always use the official VIT payment gateway, and do not share payment details on any non-official platforms. This ensures the security of your transaction.
Steps to Correct Payment Errors
If you realize there’s an issue with your payment, don’t panic. Follow these steps to resolve the situation quickly:
- Contact VIT Counselling Office Immediately: If you notice any discrepancies in your payment, contact the VIT counselling office right away. Provide them with your payment details (transaction ID, amount paid, mode of payment, etc.) so they can investigate the issue.
- Submit Supporting Documents: If there’s an error with your payment (such as incorrect payment or missing confirmation), provide the necessary documentation to support your claim. This could include bank transaction details, payment screenshots, or emails from the payment gateway.
- Follow Up Regularly: If the issue isn’t resolved within a reasonable time frame, follow up with the VIT counselling office regularly. Keep all communication polite and professional to ensure your issue is resolved as quickly as possible.
Conclusion
The VITEEE counselling process is a critical step for candidates seeking admission to VIT, and understanding the various fees involved is essential to ensure a smooth and successful experience. From the counselling registration fee to the tuition fees and hostel accommodation charges, each fee has a specific purpose in facilitating the admission process. Candidates must pay careful attention to the deadlines and guidelines provided by the VIT authorities to avoid missing out on crucial opportunities for seat allotment.
It’s also important to keep in mind the non-refundable nature of certain fees like the counselling registration fee and processing charges. Understanding the refund policy is equally vital, as candidates may be eligible for refunds under specific conditions, such as withdrawal before the final seat allotment. However, candidates must meet all deadlines and follow the prescribed procedures to avail of any possible refunds.
Moreover, timely payment is key. Delayed payments can lead to seat cancellation or exclusion from further rounds of counselling. As such, candidates should be proactive and stay informed about updates on payment schedules, deadlines, and any adjustments to the counselling process.
Overall, ensuring that all payments are made correctly, within deadlines, and in compliance with VIT’s guidelines will give candidates the best chance of securing their desired seat in the program. Following these steps carefully can make a significant difference in the admission process, reducing stress and providing clarity every step of the way.
FAQs
1) Can I get a refund if I don’t attend counselling?
No, the counselling fee (Rs. 5900) is non-refundable, regardless of whether you attend the counselling or not. However, some other fees, such as the initial tuition fee, may be refundable under specific conditions if you withdraw before a certain deadline.
2) What happens if I miss the payment deadline?
If you miss the payment deadline, your seat may be cancelled, and you could be excluded from further rounds of counselling. It’s crucial to make all payments within the deadlines provided to ensure that your participation is confirmed.
3) Is hostel accommodation included in the counselling fees?
No, the hostel accommodation fee is separate from the counselling fees. Candidates requiring hostel accommodation must submit a separate crossed demand draft for Rs. 1,00,000 at the time of counselling.
4) What payment methods are accepted for VITEEE counselling fees?
The counselling fee must be paid online, while other fees like the initial tuition fee can be paid both online (debit/credit card, net banking) and offline (demand draft), depending on the guidelines provided by VIT.
5) What is the VITEEE counselling registration fee?
The VITEEE counselling registration fee is Rs. 5900 for 2024. This fee is non-refundable and must be paid to register for the counselling process. It is adjusted in the final tuition fee once the candidate joins the institute.
